You can match and insert text within tables just like you would in any other part of the document. You can also delete cells, rows, columns, or the entire table. However, you cannot create new tables, cells, rows, or columns at this time.
Matching and Inserting Text
Matching and inserting text within tables in your app is as straightforward as working with text anywhere else in the document.
Deleting Cells, Rows, Columns, and Tables
Deleting table cells works as follows:
Deleting Text from Cell: If you delete all the text content within a table cell, the entire cell will be deleted automatically. If you want to keep the cell intact but clear its content, replace the text in the cell with a blank space. This prevents the cell from being deleted.
Deleting Rows: If you delete all the content from all cells within a row, the entire row will be deleted.
Deleting Columns: Similar to deleting rows, deleting all the cells in a column will cleanly remove the column from the table.
Deleting Tables: If you delete all of the cells in the table, the table will be removed from the document.
Tables with a variable amount of content
Although you can delete rows and columns, you cannot add new ones. If you want to use your O&D turnsheet to produce tables with a variable number of rows and columns, put more rows than you need in the base document, and delete the ones you don’t need from your turnsheet.
Using meaningful and unique square bracket placeholders can streamline your table editing process. This is showcased in the accompanying video, which enables you to locate specific cells for text insertion or deletion easily.
Deleting tables
If you delete all of the cells in the table, the table will be removed from the document. However, if the above method doesn’t work for you, an alternative option is to use an Attachment column to insert tables only into the splits that need them.
Here’s how you can do this:
1. In your template document, don’t make any tables, just write in a square bracket placeholder in each place you might insert a table, for example, [table 1].
2. After you put the document in O&D and use DragonAI to extract the placeholders, change the column type of [table 1] to ‘Attachment’. This column type allows you to insert the entire contents of another Word document into the template document when creating your documents.
3. For each document that should have a table, create the table it needs in another Word document, and upload that Word document into the Attachment column in the relevant row. For the documents that don’t need tables, don’t upload any Word document in the relevant row, and the [table 1] placeholder will just be deleted.