Matching multiple paragraphs
By default, a space in your Find what: text will match one or more line breaks in your documents.
Example
Document:
Paragraph One
Paragraph Two
Instructions:
Find what: Paragraph One Paragraph Two
Replace with: There can be only one
Result:
There can be only one
Inserting multiple paragraphs
If you type multiple lines of text into your Replace with: text, each line will be inserted as a new paragraph. Use the expanded row pop-out to make it easier to work with text containing line breaks.
Example
Document:
zero
Instructions:
Find what: zero
Replace with: one
two
Result:
one
two
Working with lists
Inserting text into a list
If text is inserted in a list, list formatting will be applied automatically.
Example
Document:
1. Hello
2. [TBD]
Instructions:
Find what: [TBD]
Replace with: How are you?
I am well, and you?
Result:
1. Hello
2. How are you?
3. I am well, and you?
Indent and outdent lists
You can also insert the power-ups ^] and ^[ into your documents to indent and outdent (respectively) the list level of the paragraphs into which they are inserted. These can be used to specify the list level of new paragraphs you enter in your Replace with: text, or to adjust the list level of existing paragraphs in the document.
You can stack multiple ^] and ^[ together at the beginning of a line to move multiple list levels.
^] and ^[ must be added to the very beginning of the paragraph, before any other text (including white space), in order to have an effect. If they are added anywhere else in the paragraph, nothing will happen.
If an indented paragraph is not already part of a list, it will be added to the nearest list. If no list exists in the document, a new numbered list will be created.
Example
Document:
1. Hello
2. How are you?
3. What next?
Instructions:
Find what: How
Replace with: ^]How
Find what: What next?
Replace with: ^]I am well.
^]^]And you?
Bring it home!
Result:
1. Hello
a. How are you?
b. I am well
i. And you?
2. Bring it home!
Paragraph breaks and manual line breaks
There are two kinds of line breaks in Word: paragraph breaks (¶) (the kind of line break you get by pressing Enter while typing in Word) and manual line breaks (⏎) (the kind of line break you get by pressing Shift + Enter while typing in Word.).
By default, typing a space in your Find what: text will match either kind of line break in your documents.
Inputting multiple lines in your Replace with: text will insert paragraph breaks between the lines in your documents.
If you want to match or insert a specific kind of line break, you can use the following special sequences in your turnsheet:
Sequence | Meaning |
^p | Paragraph break |
^l | Manual line break |
Page breaks, sections breaks, and column breaks
You can use the following special sequences in your turnsheet:
Sequence | Meaning |
^m | Page break |
^b | Section break |
^n | Column break |
When inserting automatically extracted placeholders into your turnsheet, O&D will insert both page breaks (^m) and section breaks (^b) as page breaks. If the text should actually contain a section break, you will need to change ^m to ^b in the Find what: text manually.
Note: The special text sequences in this article can be found in the Power Ups menu in your turnsheets. You can use power-ups in your Find & Replace Find column, Merge column headings, and in any Text type columns (they won't work in Rich Text columns).